Open Position: Office Administrative Assistant

Open Position: Office Administrative Assistant

Job Opening:

Position: Office Admin Assistant

Starting Date: Immediate / Early May 2023

Job Scope:

  • Re-format word documents according to standard templates
  • Enter data accurately to our CRM (Client Relationship Management) database
  • Use Quickbooks to generate invoices and update payments in the system
  • Consolidate and prepare monthly sales reports and presentations for management team
  • Coordinate and organise meetings – prepare meeting equipment, attend to visitors
  • Manage inventory and procurement of office supplies, equipment and pantry items
  • Liaise with vendors to get quotations and negotiate prices
  • Provide support for onboarding new hires – setting up laptops and workstations
  • Collaborate with HR and Marketing team to organise internal and external events (e.g. training, team building)
  • Other ad-hoc activities assigned by the COO and the MD


  • Minimum diploma qualification
  • Minimum 2 years of experience in an office administration role or equivalent
  • Prior experience in using MS Office (Word, Excel, Outlook)
  • Strong written and oral communication skills in English and Chinese, in order to manage emails and calls from counterparts in Mainland China and Hong Kong
  • Excellent organizational and time-management skills
  • Attention to detail and being able to manage sensitive personal / business data


  • Group Medical Insurance
  • Paid Annual Leave
  • Variable Year-end Bonus (according to performance)
  • Oversea Team Building Trips

How To Apply:

For interested candidates, please apply directly through the link below:


*We are sorry that only shortlisted candidates will be contacted.