Open Position: Office Administrative Assistant

Job Opening:

Position: Office Admin Assistant

Starting Date: Immediate / Early May 2023

Job Scope:

Re-format word documents according to standard templates
Enter data accurately to our CRM (Client Relationship Management) database
Use Quickbooks to generate invoices and update payments in the system
Consolidate and prepare monthly sales reports and presentations for management team
Coordinate and organise meetings – prepare meeting equipment, attend to visitors
Manage inventory and procurement of office supplies, equipment and pantry items
Liaise with vendors to get quotations and negotiate prices
Provide support for onboarding new hires – setting up laptops and workstations
Collaborate with HR and Marketing team to organise internal and external events (e.g. training, team building)
Other ad-hoc activities assigned by the COO and the MD

Requirements:

Minimum diploma qualification
Minimum 2 years of experience in an office administration role or equivalent
Prior experience in using MS Office (Word, Excel, Outlook)
Strong written and oral communication skills in English and Chinese, in order to manage emails and calls from counterparts in Mainland China and Hong Kong
Excellent organizational and time-management skills
Attention to detail and being able to manage sensitive personal / business data

Benefits:

How To Apply:

For interested candidates, please apply directly through the link below:

*We are sorry that only shortlisted candidates will be contacted.

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